Forms and policies

Key Policies

Alcohol Consumption at Chapter Functions Policy​

Explains when alcohol consumption is allowed at chapter events and the importance of not using chapter or Fraternal funds to pay for alcohol.

Branding Guidelines

Use these resources and guidelines to help design T-shirts, invites and much more.

Equipment and Asset - Policy

Provides information about the policy established to provide guidelines to ensure stewardship. Review the Equipment and Asset - FAQ for a list of common questions regarding the equipment and asset policy.​

Fraternal Recipient Eligibility Policy
The recipient eligibility policy applies to both service and Matching Fund project recipients. It describes both eligible and ineligible recipient categories.​

Fraternal Ritual

We encourage chapters and youth clubs to use this ritual during fraternal activities.

Fraternal Digital Media Policy

Explains which social media can be used to share information about chapter and youth club activities and acceptable usage of each tool.

Gift Cards for Fraternal Activities

This policy explains those situations in which purchasing gift cards is allowed, and the amount of funds that may be spent on gift cards.

Inviting Local Officials
Discover effective strategies to engage with legislators and communicate the significant impact Modern Woodmen has, ensuring the preservation of out tax-exempt status.​

MWA AI Governance and Usage Policy

Policy for the governance and usage of artificial intelligence (AI) for business purposes, along with a helpful FAQ guide. AI Governance and Usage Policy FAQ

​Joint Activities Guide

Describes a joint activity and how frequently they can be held. Generally, a majority of chapter or youth club activities should be held independently of other chapters/youth clubs.

Liability Coverage
This policy shares information on Modern Woodmen's corporate liability and property damage insurance.​

Media Response Policy

Information about the use of Modern Woodmen’s name, logo and endorsements. It also includes Modern Wooden’s media contacts.

Member Involvement

The funds provided to chapters and youth clubs are intended to support activities that bring members together for a shared purpose. This policy defines member involvement, which is one of the main guidelines for hosting activities.

Money Management Policy​

Helps leaders manage chapter funds safely and responsibly when using mobile apps or online platforms.

​Travel Expenses Reimbursement

This policy provides fraternal leaders with guidance on travel reimbursements for events hosted by district and regional offices.

Forms

Attendance Sheet​

Track attendance of members and their invited guests at activities.

Compensation Form Training

Training presentation on how to complete the compensation form found in the navigation area to the left of the chapter dashboard​.

​Declaration of Funds Form

Form to document the funds raised for a Matching Fund project.​

Manager Acknowledgment Form